anthemfc-bylaws

By-Laws of the Sun City Anthem Financial Club

ARTICLE I - GENERAL:

Section A. Name of Organization: The name of the organization shall be: Sun
City Anthem Financial Club (SCAFC), a club authorized under the authority and
control of the Sun City Anthem Community Association, Inc., a Nevada
Corporation (“the Association”)
Section B. Purpose of Organization: The purpose of the SCAFC is to provide
timely financial and educational information in an interesting professional format,
inasmuch as the SCAFC is, and must remain, a “for information only” club. The
SCAFC does not endorse any product or claim made by its presenting guest
speakers.
Section C. These bylaws willfully comply with the Association's Governing
Documents (Documents), and Chartered Club Rules and Procedures (Rules). In
the event of a conflict between these Bylaws and the Documents, or Rules, the
Documents or Rules will prevail.
Section D. This organization shall be operated under the authority and
control of the Association in accordance with applicable statutes and the
Association's Governing Documents.

ARTICLE II – MEMBERSHIP:

Section A. Membership shall be open to all Association members in good
standing without discrimination as to race, religion, color, ethnic culture, or
national heritage.
Section B. There shall be no precondition for membership, nor will members
be required to join any national, state, or regionally affiliated organization.
Section C. Guest Privileges:
1. Association Member Guests: Association member guests are
members of the Sun City Anthem Community Association in good
standing who wish to investigate and explore the possibility of joining the
SCAFC. As such, they may attend two (2) meetings per calendar year
before being required to join the SCAFC. Special events, which are open
to the entire community and the holiday gala, do not count toward the two
(2)-meeting limit.
2. Non-Association Member Guests: Non-association member guests
are friends or relatives of SCAFC members and are subject to the
Community Association’s Guest Rules and fees to use the facilities. It is
the responsibility of the SCAFC member to ensure that the nonassociation
member guest complies with the Community Association’s
Guest Rules and Fee policy. Non-association member guests may attend
no more than two (2) meetings per calendar year, and they must, at all
times, be accompanied by an SCAFC member. Non-association member
guests are not eligible for membership in the SCAFC.
Section D. Dues: Members shall pay annual dues, to be determined by the
Board of Directors and announced at the annual general membership meeting.
Members, whose dues are in arrears by more than sixty (60) days, shall have
their membership, and associated privileges, suspended until they are paid in
full. The minimum dues shall be between $5 and $20, as determined by the
Financial Club Board of Directors.

ARTICLE III – OFFICERS AND BOARD OF DIRECTORS:

Section A. 1) The officers will consist of (at a minimum) President, Vice-
President, and Secretary-Treasurer. Note: The positions of secretary and
treasurer may be held by two separated members if the Club desires.
2) The Board of Directors of the SCAFC shall consist of the elected officers,
standing committee chairpersons and any additional directors elected by the then
serving members of the Board. Each member of the Board of Directors shall
have one (1) vote.
Section B. All officers shall be elected by a vote of the general membership,
and shall serve without compensation. The elected officers shall appoint a
chairperson for each standing committee. The elected officers may establish
additional standing and/or ad-hoc committees and appoint chairpersons, as
required.
Section C. Terms of Office and Responsibilities: The term of office for the
elective officers shall be for one year and run from January 1 through December
31 of the year for which they have been elected. No elected officer, nor
appointed chairperson, shall serve for more than two consecutive terms in the
same position. The primary responsibilities of the elected officers are:
1. President: The President shall have overall responsibility for the
operation of the SCAFC and shall preside at the general membership
meetings of the SCAFC and shall also serve as Chairman of the Board of
Directors and preside at Board of Director meetings.
2. Vice-President: The Vice-President shall assist the President in the
overall operation of the SCAFC and shall perform such other duties as
assigned by the President. The Vice-President shall assume the duties
and responsibilities of the President whenever the President is absent or
otherwise unable to serve.
3. Secretary: The Secretary shall prepare minutes of all general
membership and Board of Directors meetings and maintain the official,
other than financial, records of the SCAFC and shall perform such other
duties as assigned by the President.
4. Treasurer: The Treasurer shall collect membership dues, maintain the
financial records of the SCAFC, prepare and present the treasurer’s report
at the annual general membership meeting and at each meeting of the
Board of Directors and shall perform such other duties as assigned by the
President.
5. Committee Chairpersons: The chairpersons of the standing and adhoc
committees shall further the efficient operation of the SCAFC’s
activities by performing the duties assigned by the elected officers of the
SCAFC. The term of office for the appointed Chairpersons shall be the
same as for the elected officers and subject to the same two consecutive
year restriction on serving in the same office.
Section D. Nomination and Election Procedures: Prior to, or at, the annual
general membership meeting, members may nominate persons for any club
office. Those who have been duly nominated, and agree to serve, shall be voted
on by the general membership. A quorum being present, the winners shall be
determined by a majority vote of those present. If no one receives a majority on
the first ballot, the two (2) individuals receiving the highest number of votes shall
participate in a run-off election to decide the winner.
Section E. Meetings, Quorum, and Voting Procedures: Election of officers
shall take place at the annual general membership meeting. Twenty-five (25)
percent of the SCAFC membership must be present for the purpose of
establishing a quorum for the election of officers for the following year. Each
member shall have one vote in the election of each office.
Section F. Vacancies and Recall of Officers:
1. Vacancy: In the event of a vacancy, due to resignation, recall or
incapacity of an officer, the President, or the Vice-President if the office of
President is vacant, may appoint a member, in good standing, of the
SCAFC, to serve out the remaining term of the departing officer.
2. Recall: At any general membership meeting, provided a quorum is
present, any member of the SCAFC may make a motion to recall one, or
more, of the current officers. Upon seconding of such motion, and after
appropriate discussion, a vote of those in attendance shall be taken to
pass or reject such motion. If the motion passes, the President, or the
Vice-President if the President is recalled, shall appoint a member, in
good standing, of the SCAFC, to serve out the remaining term of the
recalled officer(s). In the event that both the President and Vice-President
are recalled, the membership shall nominate and elect replacements to
serve out the remaining terms of the recalled officers.

ARTICLE IV - MEETINGS:

Section A. Types and Frequencies of Meetings:
1. Annual General Membership Meeting: The annual general
membership meeting shall be held during the fourth quarter of each
calendar year.
2. General Informational Meetings: General informational meetings, with
one, or more, guest speakers, will be held monthly.
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3. Special Meetings: Due to time-sensitive or otherwise important
matters, the Board of Directors may call special meetings of the
membership at any time. A minimum of ten (10) calendar days notice shall
be provided to the entire membership prior to any special meeting.
4. Board of Directors Meetings: Board of Directors meetings are held on
a regularly scheduled basis as determined by the President, and special
meetings of the Board of Directors may be called by the President, as
required.
5. Committee Meetings: Committee meetings may be called by the
committee chairperson, as required.
Section B. Conduct of Meetings: Annual General Membership, Informational,
Special and Board of Directors Meetings shall be presided over by the President.
Committee meetings shall be presided over by the committee chairperson and be
informal in nature.
Section C. Voting and Quorum Procedures: A quorum, for purposes of voting
or conducting the business of the SCAFC, shall require that twenty-five (25)
percent of the current membership be present in person or by proxy. Each
member in attendance, whether in person or by proxy, will be entitled to cast a
single ballot on any matter presented to the membership for a vote.

ARTICLE V – FINANCIAL:

Section A. Record Keeping: Financial records of the SCAFC shall be
maintained for a period of three (3) years (only 2 years is required).
Section B. Spending Authorization Limitations: Any single officer of the
SCAFC may authorize spending of club funds up to a maximum of $100.00.
Amounts greater than $100.00 and up to $300.00 require the approval of the
President and at least one other officer. Amounts greater than $300.00 require
the approval of a majority of the members of the Board of Directors. Amounts
greater than $5,000 must be approved by the general membership.
Section C. Certification of Financial Records: Financial records shall be
maintained and reported to the Association in accordance with Chapter Four of
the Charter Club Guidelines. The financial report must be certified on an annual
basis by an individual(s) other than those elected to the Club’s executive board.
The results of the certification will be presented to the general membership and
duly recorded in the applicable minutes of the meeting at which presented.
Section D. Cash and Inventory Control Procedures:
1. Cash Handling Procedures: A checking account shall be established
at a state or federally chartered banking institution for the deposit and
disbursement of SCAFC funds. All officers shall be signatories on the
account. Checks shall require the signatures of both the Treasurer and
one other officer. Original receipts shall document all disbursements of
SCAFC funds.

2. Inventory Control Procedures: Any equipment, inventory or other
physical assets of the SCAFC shall be recorded on an inventory control
log, maintained by the Treasurer. As a minimum, the inventory control log
shall show: physical description, acquisition cost, date of acquisition, and
date of disposition if sold, salvaged or otherwise disposed of by the
SCAFC.

ARTICLE VI - COMMITTEES:

Section A. Permanent (standing) committees shall include:
1. Membership Committee
2. Meeting Notification Committee
3. Program Committee
4. Publicity Committee
5. Technical Support Committee
Section B. Committee chairpersons are appointed by the elected officers.
Chairpersons, so appointed, shall then enlist committee members and be
responsible for the overall conduct of committee functions and activities.
Section C. All committees shall have written mission statements assigned
prior to committee appointment.
1. Membership Committee: The members of this committee shall be
responsible for promoting the membership of the SCAFC and for
maintaining all membership records, including names, telephone numbers,
e-mail addresses, and the Community Association membership numbers
of all SCAFC members. The Membership Committee is responsible for
periodically reviewing the SCAFC membership files to ensure that club
members remain bona-fide Sun City Anthem Community Association
members.
2. Meeting Notification Committee: The members of this committee
shall be responsible for notifying the members of the Annual and Special
General Membership Meetings, not less than ten (10) calendar days prior
to such meetings
3. Program Committee: The members of this committee shall be
responsible for identifying potential presenters for the Monthly
Informational Meetings and submitting pertinent information to the Board
of Directors. At the direction of the President, members of this committee
shall contact prospective presenters and provide them with information
relative to the SCAFC and evaluate programs to be presented. Invitations
to presenters to speak before the membership of the SCAFC are subject
to the approval of a majority of the members of the Board of Directors.
4. Publicity Committee: The members of this committee shall
disseminate information about the SCAFC by means of posting on the
Sun City Anthem web site, the SCAFC web site, the Spirit Newsletter, email,
club bulletin boards and other means as they see fit.
5. Technical Support Committee: The members of this committee shall
have responsibility to maintain the web site of the SCAFC and to set up
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and operate the audio/visual equipment for all club meetings and to
support the use of e-mails for communication with the members and for
other club business.

ARTICLE VII - AMENDMENTS:

Section A. In order to amend the bylaws of the SCAFC a majority vote of the
membership present at a meeting duly called for such purpose must be obtained,
the required notice having been given.
Section B. Notice of any meeting called for the purpose of amending the
bylaws of the SCAFC must be given to all of the members not less than ten (10)
calendar days prior to such meeting and may be communicated by U. S. Mail,
telephone, facsimile (FAX) , e-mail and all other means of reasonable
communication.

ARTICLE VIII - DISSOLUTION:

Section A. The SCAFC may be dissolved by a two-thirds (66.7%) vote of the
general membership.
Section B. Failure to maintain an active general membership of at least
twenty-five (25) persons shall be cause for mandatory dissolution of the SCAFC.
Section C. Prior to dissolution, and after all debts are satisfied, all property and
assets of the SCAFC shall be turned over to the Association.
ARTICLE IX – PRIVACY:
The use of the Membership List of the SCAFC, or any other information,
relating to its members, other than for SCAFC business, is strictly prohibited.
FOR THE CLUB (SCAFC): FOR THE ASSOCIATION:

David Weil _____Greg Dreyer________________
Printed Name of President Printed Name of Assoc. Representative
Signature of President Signature of Assoc. Representative
April 16, 2010 _____5/17/2010_______________
Date Date
Revision Approved by Membership on April 14, 2010
Attest By: David Weil, President SCAFC